Project Coordinator

Boerne, TX
Full Time
Entry Level
Seeking detail-oriented, creative designer with experience in coordinating various projects, high level administrative support and developing designs for distribution projects.

The position is located at our Boerne office.

DUTIES AND RESPONSIBILITIES:
The principal duties and responsibilities of the Project Coordinator consists of, but are not limited to, the following:
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed, including those of a sensitive and confidential nature. Determines appropriate course of action, referral, or response.
  • When needed, assist in invoicing for pre-billing process including checking meeting/travel schedule, vehicle charges, postage charges and company standard invoice letter format and chronological order.
  • Maintain comprehensive and accurate records for assigned projects.
  • Designing and producing complex documents, reports, and presentations.
  • Collect and prepare information for meetings with staff and outside parties.
  • Review and manage application process for Joint Use Management program. Accept or reject applications, coordinate with Telecom Companies by phone and email until application is complete.
  • Coordinate with Client staff for Joint Use Management projects.
  • Right of Way research
  • Complete, submit, and maintain TxDOT permits. Prepare TXDOT permit drawings, acquire ROW maps as needed, coordinate with engineer to ensure ROW lines are properly drawn.
  • Prepare and submit railroad permits.
  • Develop and submit 811 locates within 48 hours of notice from the Client.  Locates will have to be coordinated with the various utilities after submission.
  • Work closely with Proposal Coordinator on timelines for proposals and coordinate with Principal to ensure the information is submitted on time.
  • Prepare bid packages submitted on the Client’s behalf. Assist with the evaluation of bid proposals.  Convert bids documents to a contract, obtain signatures and ensure all the proper information has been provided like the certificate of insurance.
  • Coordinate various other projects as they come about due to Client demands and market needs.
  • Completes a broad variety of administrative tasks including: new project number requests, budget updates, filing; shredding; running errands; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries and agenda; and compiling documents for travel related meetings.
  • Review field notes and prepare CAD plan and profile drawings using hand sketches and or transit shot information.
  • Coordinate with field personnel concerning questions or missing items.
  • Prepare KMZ files and download image files from TNRIS website, as required.
  • Prepare plan and profile drawings using design guides, GPS coordinate information, and staking sheet information including proposed pole height and framing information.
  • Perform design calculations, estimates and statistics using industry tools and methods.
  • Maintain good project documentation, including calculations, telephone conversations, design decisions, rationale and filing copies of all pertinent information.
  • Attend project meetings as necessary to coordinate design and address any issues.
  • Quality control project work to maintain the expected standards for project deliverables, including CAD work ensuring accurate scales, proper spelling, proper formatting, and completeness.
  • Complete timesheets daily
  • Various other duties as assigned
REQUIREMENTS:
EDUCATION:
  • Associates Degree in Drafting, Design, Graphic Design or GIS
  • Possess technical problem-solving skills and able to communicate effectively, orally and in writing
SKILLS:
  • Strong (effective) written and verbal communication skills, exceptional computer skills, with emphasis in engineering programs, project management, spreadsheet, and word processing applications.
  • Strong skills of time management, organizational and multi-tasking
PHYSICAL:
  • This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.

BENEFITS:
  • 100% Employer paid health insurance and 50% for first dependent
  • 200% 401(k) match up to 4.5%
  • Employer paid STD, LTD and Life Insurance
  • Dental, Vision, Life and Supplemental offered
  • Paid Holidays
  • Starting at 3 week PTO with rollover
  • $1,000 Annual Employer Contribution to Health Savings Account
  • Annual Profit Sharing Bonus based on Performance.

 
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